• Accounts Receivable/ Resident Billing/ Census Module
• Resident Trust
• Accounts Payable
• Payroll
• General Ledger
  
  

Accounts Receivable/ Resident Billing/ Census Module

The Accounts Receivable/Resident Billing/Census Module provides for the resident data base which when combined with the daily transactions of charges, cash receipts and resident status changes produces precise accounting and detailed audit trails for the resultant automatic billing. The system allows unlimited edit lists and provides multiple interior checks for possible error conditions throughout the entire month thus enabling a timely, accurate processing at actual billing time. The system further produces summary management reports that may assist in the analysis, control and maximum utilization of the facility’s resources.

Features:

	Maintenance of over 100 different fields of information on each resident. This data can be easily accessed by user-friendly programs to generate a wide variety of informational and statistical reports.
	Maintenance of emergency and funeral information for each resident and prints "FACE SHEET" on demand
	Maintenance of various demographic information including referral source. System will allow selective printing of referrals based upon such fields as zip code, state, city and resident types referred as well as three user-defined qualifications.
	Maintenance of complete historical detail pertaining to items billed which greatly aids in research and adjustments.
	Unlimited number of resident status changes during the month without necessitating change in resident number.
	Fully automatic billing of all resident types depending on type, level of care, resident portion amounts and effective date. Immediate Discharge \bill available for Private-pay residents.
	Revenue, contractual allowance and the appropriate receivables are automatically posted and succinctly printed by the Resident Billing Distribution Report.
	Detailed census reporting on demand including Hold and Leave Bed information, admissions,   discharges and transfers. Census reports provide detailed breakdown by payer type, level of care, station #, unit #, type of bed (private and semi-private) and distinguishes between full and coinsurance days for Medicare residents
	Automatic recurring ancillary charges.
	Ancillary charge billing.
	Automatic private and third party billing including UB92 printing and recap., state billing forms and worksheets.
	Advance billing and automatic reversal capability for all resident types if desired. Accumulate and prints a Revenue Report by charge category and resident type.
	Receivables are aged out to 210 days.
	Produces on-demand an aged-trial balance which will print balances as of last billing period OR and up-to-date true trial balance to which all cash received during the current month has been posted.
	Ability to make automatic retroactive adjustments that adjust census as well as financial information.
	Ability to make whole-house retroactive rate changes and mid-month rate changes.
	Screen display and hard copy reporting of current financial status on demand. Automatic application of finance charges to private residents according to user-defined methods.
	Multiple interior checks and warning messages issued by system such as warning when a Medicare resident is running out of coinsurance days.
	Miscellaneous reports such as: Upcoming UR dates, Empty Bed List, Length of Stay Report, Origin of Admission Report, Upcoming MA Conversions Report, HUD Occupancy report, Religion and Birthday Report.
	Copious audit trailing of all transactions from original point of entry through General Ledger posting.
	Commercial Insurance processing on UB92 and 1500 forms.
	Medicare-A and Medicare-B logs.
	Electronic submission available for Medicare and Medicaid billing.

Resident Trust

The Resident Trust Module module provides detailed reporting of financial activity in the facility’s Resident Fund account. A comprehensive resident needs accounting system, it tracks all financial activity in your Resident Fund Account and produces the quarterly statement as mandated. Because of this module’s simplicity and audit detail, it provides the facility with an extremely efficient and expedient method of handling one of the most time-consuming tasks of a bookkeeping.

Features:

	Transactions can be posted to any of three balances: petty cash, restricted and unrestricted. System produces a daily list of the current balance in each of those three accounts.
	Individual Ledgers for each resident.
	Quarterly statements for each resident are produced listing all deposits and withdrawals."
	A list of deposits by deposit slip number is available as a backup for bank deposits.

Accounts Payable

The Accounts Payable module provides as easy and expedient means of monitoring cash flow and expense distribution from invoice posting through check writing. Via the Cash Requirements Report, which can be run on demand, the system provides such cash flow information as cash needed by a certain date and warnings of discounts that are in danger of being lost. Various history reports provide for valuable analysis of vendors and expense account distribution. This module is truly flexible in that all processes may be performed on an "as-needed" basis. Check Reconciliation provides the final step in total payables management.

Features:

	Complete history of all paid invoices by vendor
	Ability to add new vendor while adding new voucher
	Ability to print separate check register for resident refund checks
	Complete history of all invoices posted to selected or all expense accounts for the entire year or selected period
	Purchase Journal
	Aged Accounts Payable report
	Manual check entry capability
	Automatic recurring invoice capability
	Cash Requirements report
	Vendor analysis report that shows total amount billed and average amount of each invoice per vendor. Also computes the percentage of total billings that each vendor represents
	Selection of invoices for payment by invoice, vendor or cut-off date as well as a pre-check writing report
	Partial payment of invoices
	Automatic printing of checks and check register
	Automatically or manually computed discounts
	Ability to assign each vendor a standard discount method in order to maximize discounts
	On-line inquiry of all outstanding and paid invoices by vendor
	Check reconciliation

Payroll

The Payroll module is a parameterized, flexible system designed to accommodate the special needs of the long-term care industry. Multiple user-defined shift differential plans are available, resident day statistics and comparisons by amount and hours are available on demand. The movement of employees between differing departments in the same pay period is thoroughly addressed by the system in that all wages are appropriately distributed while producing only one paycheck. Complete recording of wage expenses in certified and non-certified areas is also available. The system produces virtually all reports required by government agencies, as well as special reports to unions and facility management.

Features:

	User-controlled tax tables that produce automatic calculation of all local, state and federal taxes
	Tracks changes to an employee’s file and who made those changes Up to 90 user-defined voluntary deductions
	Automatic processing of TSA and 401-K plans
	Ability to process Flex-125 plans
	Automatic processing of Third Party Disability payments through W-2’s
	Any combination of pay schedules may be processed in the same payroll (weekly, bi-weekly, monthly, semi-monthly, etc.)
	Year-to-Date and Quarter-to-Date register available on demand
	Ability to enter manual, void, and advance vacation checks
	Automatic distribution of wages to appropriate cost centers even if employee works in more than one department in a pay period
	Automatic arrears accumulation and deduction for voluntary deductions
	Printing of input forms and time card labels
	Resident day statistics are provided for the current and 5 preceding pay periods by hours and amounts
	Seniority list by facility, department or employee type
	Maintenance of detailed payroll history from which many historical reports can be printed
	Check reconciliation

General Ledger

The General Ledger module is designed to provide management with the reports necessary to monitor and control the financial health of the company. Since all other modules automatically interface to the General Ledger, minimal manual effort is required to produce trial balances and financial statements allowing for more quality time to analyze data. Complete audit trails further facilitate analysis. Statement formats and supporting schedule design are user-controlled providing for on-going flexibility.

Features:

	Maintains chart of accounts, budgets by account number and prior year comparative amounts
	Automatically interfaces with other financial modules
	Ability to produce consolidated and individual financial statements for multi-facility companies
	Produces a Profit and Loss statement that shows all amounts for all periods of the current year. Another shows previous year amounts and yet another will print the current budget figures in P&L format for the entire year
	Produces comparative financial statements for multi-facility companies, which compare either the dollar amount or the per-resident-day statistics across all facilities.
	Trend analysis reports print financial statement data in a month-by-month format
	User-defined chart of accounts, financial statements and supporting schedules. Screen analysis is also available and designed by the user
	Budgetary information including current period, prior year and year-to-date budget analysis
	Budgets may be entered manually or "populated" based upon last year’s actual figures
	Calculation of resident day statistics for budget, current and year-to-date periods
	Maintains all detail transactions for more than an entire year so that thorough account analysis is possible
	Flexible year-end closing procedure so that one year does not have to be "closed" before interfacing data for a new year
	Detail account activity reporting by account number series or journal source
	Automatic recurring journal entries
	Complete audit trails and balancing reports. Internal checks and balances minimize error conditions